Office Manager / EA

London, UK

About Us

AtReward, our business sits firmly in the fin-tech market where we have close relations with national and international financial giants and industry leaders. With our diverse range of projects, we strive to combine the best talent across disciplines such as Engineering, Architecture, Design and Product Strategy with cutting edge technology. Our goals are ambitious, and the pace is quick and so we recruit people who are not afraid to challenge the status quo and can help us achieve our mission of delivering the best loyalty programmes around the world.

What’s it all about?

The Office Manager / EA will be the person that helps the office and team run smoothly and provides nearly invisible support to the CEO and the Senior Leadership team, acting with little supervision, anticipating needs while managing the day-to-day workflow and prioritising various projects.

Responsibilities Include

  • Day-to-day management of the office (e.g. liaising and negotiating with office suppliers, ordering office supplies, organizing office passes, dealing with post and any ad hoc employee requests)
  • Working with key stakeholders to ensure the office environment reflects the culture of the business through design
  • Use discretion, confidentiality, and good judgment perticularly regarding decisions directly impacting the global operations of the company
  • Prepare presentations, decks, agendas, reports and other documents for board meetings, internal communications and organisations that the executive are involved with
  • Represent the company and the Executive in a positive light through great follow-through skills and sound judgment
  • Organise complex calendars and schedules, resolving any scheduling issues
  • Be responsive to emails/texts/phone calls, with contact outside normal business hours
  • Arrange travel and accommodations for executives
  • Prepare expense reports
  • Complete ad hoc projects as assigned – such as personal events and/or family need

Skills and Experience

  • 5+ years of related experience required working as an executive assistant role supporting c-level executives
  • Ability to communicate effectively and professionally
  • Strong time-management skills and the ability to organise and coordinate multiple projects at once
  • Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, Teams, and PowerPoint), with aptitude to learn new software and systems
  • Ability to communicate effectively and professionally

Attributes

  • Strong business sense and can decipher priorities and make sound judgment calls when needed
  • Commitment to excellence – perform duties at the highest level possible on a consistent basis
  • Excellent communicator – able to interact with people of all levels in a confident, professional manner
  • Demonstrate ability and temperament to work with sensitive information
  • Team player – have team-oriented experience and approach
  • Service focus – dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties
  • Ability to think outside of the box with a sense of urgency

The Benefits

  • 25 days annual leave increasing by one day a year to 30 days (plus public holidays)
  • Pension with Hargreaves Lansdown – 4% matched contribution
  • Company holiday between Christmas & New Year (extra 3 days)
  • Private healthcare with Vitality for yourself and any nominated dependents.
  • Early finish on the last Friday of the month (3pm)
  • Ability to buy and sell holiday days as well as the ability to bank days (tenure dependent).
  • Cashback/discount shopping site (Perks at Work)
  • Flexible working options – we are operating a hybrid working model from our London office (to be agreed with your manager)
  • Variety of social events throughout the year such as Christmas party, company away day, movie nights, beer and pizza nights to name but a few

Interested? Please send your CV to HR@rewardinsight.com we’d love to hear from you!

GET IN TOUCH

BELFAST OFFICE

Floor 7, Centre House

79 Chichester Street

Belfast

BT1 4JE

+44 (0) 0203 397 9803
LONDON OFFICE

Floor 1 

12 Little Portland Street

London

W1W 8BJ

+44 (0) 0203 397 9803
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Floor 1

12 Little Portland Street

London

W1W 8BJ

Floor 7, Centre House

79 Chichester Street

Belfast

BT1 4JE

L1 Gate Avenue – South Zone

Dubai International Financial Centre

Dubai

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